Group Files

Every group on CAGD has its own space for sharing and downloading files that's very similar to the space that people have.

Sharing Files With a Group

You can either upload a file directly to a group, or share a file that you've already uploaded.

To upload a file to a group:

1. In the group's menu, click "Files".
2. Click the "Upload Files" tool in the group's File Column.
3. Locate the files you want to upload on your computer.

The files you upload will appear in the "All Files" column. This column shows a list in reverse chronological order of every file that has been uploaded directly to the group, uploaded to a group folder, or shared with the group.

To share an existing file with a group:

1. Click "Files" in the Main Menu.
2. Locate your file, either in a folder, by scrolling, or by searching.
3. Click on the file to open up that file's page.
4. Click the "Share" tool in the menu on the right hand side of the file's page.
5. A list will appear, titled "Share with…", listing the groups that this file is shared with.
6. Click the "+" button at the top of the "Share With" column to open the Drawer, which will slide in from the right.
7. Initially the Drawer will be empty. Click the Home icon to bring up a list of all groups within your Community Home, the Bookmark icon to show a list of groups that you have bookmarked, and the Search icon to search for a particular group.
8. Locate the group you want to share the file with and click the "+" button next to it.

To remove a file from a group's Shared Work list:

1. In the group's menu, click "Files".
2. Locate the file in the list of "All Files".
3. Click the "x" next to the file you want to remove.

(This will only remove the file from that group. It will not delete the file itself).

To remove a file from a group from the file's File Page:

1. Click "Files" in the Main Menu.
2. Locate your file, either in a folder, by scrolling, or by searching.
3. Click on the file to open up that file's page.
4. Click the "Share" tool in the menu on the right hand side of the file's page.
5. Locate the group in the list of Shared Groups.
6. Click the "x" next to that group.

Group Folders

Staff, and group admins, can create folders with a group's file section to make organising files and find them easier.

Normal group folders can be edited and added/uploaded to by staff and group admins.

To create a group folder:

1. In the group's menu, click "Files".
2. At the top of the Files Column, you should see the New Folder tool. It's a little icon of a folder, with a "+" in it. If you can't see this, then you don't have the permissions needed to create folders in this group.
3. Click the New Folder tool.
4. As soon as the folder has been created, it will open up to the right of the Files Column.
5. You can change a folder's name by editing the title in the lined area, making sure to press the Return key to save it.

Shared Group Folders

There are two types of group folders that can be added to by all members of a group: shared folders and submission folders. You create these folders in the same way as you create normal folders, first creating them and then setting them to be shared or submission folders.

A shared folder has an icon of an outlined folder. It works exactly the same as a normal folder, except everyone in the group can upload files to it. It's useful for gathering resources and media from (for example) an event.

A submission folder behaves somewhat differently, depending on who is looking at it. For students, it appears as a normal folder, but one where they only see the work that they've added. For staff it appears as a list of names, with the work grouped together by name underneath. Submission folders have an icon of a little box.

(Submission folders are useful for gathering together work for assessment, however we are trying to move away from this practice at the moment in favour of using the systems that the university already has in place.)

To set a folder to be shared or a submission folder:

1. Create a folder as outlined above.
2. Click the Settings icon at the top of the folder (it has three dots as its icon)
3. In the menu that appears, click either "shared" for a shared folder, "submission" for a submission folder, or "normal" to revert back to a normal folder.
4. Click the Save button (below).

Currently (as of October 2016) it can take a few minutes for the changes to a folder to be reflected. Refreshing the page is recommended.